TN Letter Format

This page will guide you through the structure and framework of the TN letters that were used in successful entries. If you want to view the actual letters, download four samples here.

By now, you probably have a good idea about the TN Visa but here’s a quick recap for good measure.

GreenTagWhat is TN Visa?

As part of cross border economic and trade trilateral agreement, United States, Canada, and Mexico agreed under the North America Free Trade Agreement (NAFTA) that allow citizens to cross border and work within each country.

GreenTagKey Elements of a TN Visa to Work in the US?

  1. Must be a citizen of either Mexico or Canada
  2. Nature of the work is listed on the NAFTA profession list (click here)
  3. Candidate possesses education and relevant work experience credentials
  4. Not intended for an indefinite stay in the US (although there are no limits on reapplying for a TN Visa) – 3 Year period.
  5. A TN Visa Letter summarizing the above in an organized manner

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How to Draft a TN Letter

Now let’s get to the meat of how to best compose a TN letter. In some cases, the letter is drafted by the employer but in many situations employers are not familiar with the TN Visa so it’s always good to have a template handy.

YellowtagStructure/Format of the TN Letter

Like most business letters a TN letter does not have to have follow ONE exact format but there are main categories that should be included in the letter.

  1. Header:  Applicant Name, Employer Name, Intent to file petition for work visa under NAFTA Appendix 1603.D.1, the Profession category (as listed under NAFTA) e.g. Management Consultant (listing of Professions)
  2. Body 1:  Employer profile describing the type of business, the size, the industry, details of the specific group that you will be working with, and salary
  3. Body 2:  Applicant profile describing the role that you will play in the group, describe relevant work experience, education background, & role is only for 3 years
  4. Closing Paragraph:  Summarize in two sentences the role and state that applicant is qualified to attain this position under NAFTA.
  5. Mention supporting documents enclosed with the letter such as CV, transcripts, diplomas, etc.
  • Length requirement?  There is no minimum or maximum but we find that most letters are 2 -3 pages in length excluding supporting documents.
  • Our sample letters are drafted by immigration attorneys and in-house legal counsels so you can see the different styles.  The letters also cover different professions so you can pick the one that fits your situation.  All samples are included for only $50.

YellowtagHelpful Hints for a Great TN Visa Letter

  • Remember that this visa is only for a 3-year term and must be stated in the letter
  • Border adjudicating officers review hundreds and thousands of applicants – be succinct, organized, & comprehensive – does not have to be long (2 -3 pages is typically sufficient to cover all points)
  • Ensure all of the points above are mentioned and addressed
  • The letter should flow in a manner that is easy to follow.  Start with employer information and then to the applicant.  Do not alternate between the two.
  • Headers? Sub-headers? As you can see in the samples, some letters make use of these and some do not so it is not a requirement but use if it helps communicate the message in concise fashion
  • We recommend you to review a few samples and pick one (or more) style(s) that fit your situation.   Our professional samples are only $50 for five letters.

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YellowtagCost of TN Application?

USD$50-$56 application fee at the border – It is best to carry the exact amount  in cash but some offices accept credit cards  (What else should I bring to the border?)

Renewal by mail cost $325 (expedite $1,225).  A letter is also required and it is included in our package.

Legal fee to draft the TN letter?  $$$$? No way!  Most employers would offer to draft the letter, however, not all companies are familiar with the TN Visa.  It is recommended that you are equipped with the knowledge and sample letters so they can understand that it is very straightforward.

If you choose to, our sample letter package (5 sample letters) is only $50!

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“I knew all of the specifics of a TN Visa from my research but after reading the sample letters, it all came together and not as complicated as I thought.  I would highly recommend to anyone in my situation.  Thanks.”  – Shayne D.  |  Toronto, ON

hr-fadeLineWhat is included in the Sample Letter Package for $50?

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